Introducing Zoom & Gmail Integrations: Reduce App Switching to Optimize Your Workflow

Pumble integrations with Zoom and Gmail simplify your workflow and minimize app switching by letting you manage both video calls and emails within Pumble’s UI.

Let’s look at both integrations more closely.

Zoom integration

The Pumble-Zoom integration allows you to seamlessly schedule, start, and manage Zoom meetings directly from your Pumble workspace.

With this integration, you can schedule, join, and manage Zoom meetings without ever switching apps, which provides a more cohesive and streamlined communication experience.

You can also create Zoom meetings directly from your Pumble channels or DMs. This way, communication remains smooth and efficient, helping you stay connected with both your team and clients without any disruptions.

The Zoom integration also ensures that your meeting details, such as links and schedules, are readily available to all participants, reducing the chances of missed meetings or miscommunication.

Essentially, by bringing everything into one platform, Pumble and Zoom enhance your team’s collaboration and efficiency.

→ Key benefits

Reduces context switching

By scheduling and joining Zoom meetings directly from Pumble, you can avoid switching between multiple apps and keep all communication in one place.

Saves time

Managing your Zoom meetings within Pumble lets you focus on the discussion rather than the logistics of setting up the call. It also saves time for team members as they can join meetings more quickly.

Key use cases

• Team meetings — Organize your regular team stand-ups or project check-ins by creating Zoom meetings directly in a Pumble channel. This lets all team members easily join the meeting without searching through emails or other apps for links.
• Client consultations — Schedule and manage client consultations or presentations by sending Zoom meeting invites through a Pumble DM. This keeps your client communication organized and easily accessible within the Pumble chat history.

How to set up the Zoom integration

Before a Pumble workspace user can use the Zoom integration (or any other integration), an Admin or the Workspace Owner first has to install it.

To do this, the Admin should follow these steps:

1. Click on +Add apps at the bottom of the left sidebar.
2. Click on Install next to the Zoom app. A new tab will open with the consent form and integration specifics.
3. Select your workspace from the dropdown. Make sure you’re logged into the Pumble Workspace that you choose from the dropdown.
4. Click Allow to complete the action.

Once the integration is installed, each workspace user needs to authorize it to be able to use the integration on their Pumble app:

1. Click on +Add apps at the bottom of the left sidebar.
2. Click Install next to the Zoom app .
3. A new tab will open with the consent form and integration specifics. It’s possible that the app has already been installed on your workspace by another user, and you will need to authorize it so that you can use it. To do so, click Authorize next to the app name.
4. Select your workspace from the dropdown menu. Make sure you’re logged into the Pumble Workspace that you choose from the dropdown.
5. Click Allow.
6. Log into Zoom to complete the action.

Gmail integration

The Pumble-Gmail integration lets you receive emails as Pumble DMs. The connection between the apps works in real time, so you won’t ever have to switch apps just to check your emails.

With this integration, you can easily forward emails straight from your Gmail inbox into your Pumble channels. This means no more missed updates or lost messages — everything stays in one place, right where your team can see it.

It’s a simple but powerful way to make sure everyone on your team has access to the information they need, exactly when they need it. Whether it’s a project update, an important client email, or a company announcement, you can keep your team informed without any extra steps.

While the current integration only allows you to forward emails without attachments, it still packs a punch in terms of keeping your communication streamlined and organized.

→ Key benefits

Quick access to emails

No more jumping between your email and Pumble. With the Gmail integration, you can bring all your important emails into Pumble, keeping everything centralized and easy to access.

Improved team collaboration

Need to share an important email with your team? Just forward it to a Pumble channel or direct message. Everyone stays in the loop, and collaboration becomes a breeze.

Increased transparency

By forwarding emails to Pumble, you ensure that everyone has the same information, reducing the chances of misunderstandings or missed updates.

Key use cases

• Internal announcements — Forward company-wide announcements or HR updates to a general Pumble channel, ensuring that all employees receive and acknowledge important information.
• Project updates — Forward important project-related emails from clients or stakeholders directly to a Pumble channel dedicated to the project. This way, the entire project team has access to the latest information and can collaborate more effectively.
• Task assignments — Assign tasks via email. Forward tasks received through email to the relevant Pumble channel or DM so that the responsible team member or group is immediately aware of their new responsibilities.

How to set up the Gmail integration

Before a Pumble workspace user can use the Zoom integration (or any other integration), an Admin or the Workspace Owner first has to install it.

To do this, the Admin should follow these steps:

1. Click on +Add apps at the bottom of the left sidebar.
2. Click on Install next to the Gmail app. A new tab will open with the consent form and integration specifics.
3. Select your workspace from the dropdown. Make sure you’re logged into the Pumble Workspace that you choose from the dropdown.
4. Click Allow to complete the action.

Once the integration is installed, each workspace user needs to authorize it to be able to use the integration on their Pumble app:

1. Install Pumble for Gmail from Google Workspace Marketplace. (It is important that you open Google Workspace Marketplace from the same browser where you have Pumble open.)
2. Access your Gmail and refresh the page.
3. Click on the Pumble icon in the right sidebar.
4. Click Log in.
5. Select the Workspace name from the dropdown in the popup window.
6. Click Allow to complete the action.

Forward emails to Pumble

To forward emails directly to a Pumble channel or a specific user, do the following:

1. Open your Gmail.
2. Access the email you want to forward to Pumble.
3. Click on the Pumble icon in the right sidebar.
4. Add a message (optional).
5. Tick the checkbox if you want to include the email attachments (as plain text).
6. Select the user or the channel you want to send an email to.
7. Click Send to complete the action.

The email content will immediately be sent to that particular channel/user as a Pumble message. To access it, click on View.