Introducing Split Entries: Keep Your Time Logs Superbly Accurate
Ever left your timer running too long without switching to the task you are working on? Split entry is exactly the feature you need to ensure your time logs stay as accurate as possible.
What is the Split Entry feature?
Clockify’s Split Entry feature allows you to split time entries or break entries into two parts. This is possible for both ongoing and completed entries.
After choosing when the entry should be split, you will get 2 separate entries with the same data. From there, you can change any details on both or only one entry — its billability, project, or activity.
The same process can be repeated to get as many entries as you need.
Why use the Split Entry feature?
The key benefit of the Split Entry feature is time log accuracy, alongside:
- Better time management — Identifying the amount of time each task consumes helps with time optimization.
- Optimized resource allocation — Allocating resources more effectively based on actual time requirements reduces wastefulness.
- Transparent client billing — Providing clear and detailed reports to clients justifies the billed hours.
- Better project management — Tracking progress helps you forecast if projects will stay on schedule.
Key use cases and examples
In general, the Split Entry feature comes in handy when you forget to stop the timer after finishing an activity and start a new one for the next activity. It’s also helpful for handling different types of interruptions on hectic work days.
There are many examples when splitting time entries could be useful, some of which are listed below.
Multi-tasking
- Switching between tasks — When an employee works on multiple tasks within a short period, splitting the time entry ensures each task's time is accurately recorded.
- Handling interruptions — If a significant interruption occurs (e.g., an urgent issue), splitting the time entry can accurately reflect the time spent on the primary task versus the interruption or a break.
Client work
- Multiple clients — For professionals like freelancers or consultants working on the same tasks for different clients in one day, splitting entries ensures each client is billed correctly.
- Billable vs non-billable — When interruptions occur, distinguishing between billable and non-billable work is key for accurate client billing and internal cost tracking.
Meetings
- Scheduled meetings — When meetings or discussions are part of a workday, splitting time entries before and after meetings provides clarity on how much time is dedicated to actual work versus discussions.
- Ad-hoc meetings — For impromptu meetings or discussions, splitting time entries helps in understanding their impact on the work schedule.
How to use Clockify’s Split Entry feature
You can split a time entry longer than 2 minutes from the Calendar or Time Tracker page in Clockify.
All users can do this, but only admins can split time for all other team members. Team managers can split time for their team members in Calendar if “Who can edit time and expenses for others“ is set to “Admins and Team managers“.
Here’s how to split a time entry on the Time Tracker page:
- Go to the Time Tracker page.
- Select the entry you want to split.
- Click on the three dots next to it.
- Click on Split.
- In the pop-up menu, write the time at which you would like the split to occur, or use the timeline slider to specify the split.
Click Save to complete the action.
Here’s how to split a time entry on the Calendar page:
- Go to the Calendar page and click on the running/existing entry.
- In the pop-up window, click on the three dots at the bottom, and choose Split.
- In the Split pop-up window, write the time at which you would like the split to occur, or use the timeline slider to specify the split.
Click Save to complete the action.
