Introducing the Gantt View: Keep Track of Your Project Timeline With Ease

Are you looking for a more convenient way to track task durations?

Would you like to easily identify potential bottlenecks or delays in your project?

Sounds like you need Plaky’s newest feature — Gantt View.

This new board view gives you a detailed overview of your project tasks on a Gantt chart timeline, which helps you monitor the progress of your tasks, their duration, and overall project completion in real time.

What is the Gantt View?

Plaky’s Gantt View is a visual project management tool that displays tasks and activities across a timeline.

It shows the start and end dates, durations, and milestones for each task, represented by bars whose lengths correspond to task durations.

Why use the Gantt View?

Visual planning

The Gantt View provides a clear visual representation of the project schedule, making it easy to see scheduled tasks, durations, and deadlines.

Progress tracking

This board view enables real-time tracking of task and project progress, ensuring timely completion and facilitating adjustments as needed.

Flexibility

The Gantt View allows for dynamic schedule adjustments, accommodating changes and rescheduling.

Comprehensive overview

This board view can also offer a consolidated view of multiple projects, making it easier to manage complex initiatives and portfolios.

Key use cases

• Software development — Planning and tracking Sprints, releases, and task dependencies in Agile or Waterfall development processes.
• Marketing campaigns — Scheduling and monitoring activities for comprehensive marketing plans, including content creation, promotions, and launch dates.
• Product launches — Organizing the steps and timelines for bringing a new product to market, from development to marketing and sales.
• Research projects — Structuring research phases, tasks, and deadlines, ensuring timely completion of studies and experiments.
• Event planning — Coordinating tasks, deadlines, and resources for organizing conferences, weddings, or corporate events.
• Construction projects — Managing timelines, dependencies, and milestones for building projects, ensuring all phases are completed on schedule.

How to set up a Gantt Board View in Plaky

Plaky’s Gantt View consists of your already existing board data, including groups, tasks, and essential fields: Date and Timeline.

To access and create the Gantt view, select the cog icon in the submenu of your board and choose “Create new view”

A pop-up menu will appear — from there you can choose the view type. Select “Gantt” as your board type, name your board view, and you’re all set!

Plaky’s Gantt View is divided into 2 sections.

The left section contains all of the items with their dates.

Meanwhile, the right section displays tasks as horizontal bars along a timeline to give users a clear overview of task durations.

Customizing your Gantt charts in Plaky

To adjust the settings and customize the Gantt View according to your specific project requirements, simply click on the settings icon located in the top right corner of the interface.

Here you’ll be able to:

• Set up Gantt fields,
• Define grouping, coloring, and label criteria for items, and
• Choose additional view settings to better fit your project process.

For example, you can toggle the on and off button to choose the date and timeline fields that you want to include in the Gantt chart. That way, all relevant data can be accurately represented.

Then there’s the “Group by” setting, which allows you to choose your preferred grouping criteria from a dropdown menu (e.g., item group, status field, person, tag field, or none). Plus, you can choose whether you want to show a group summary or empty fields.

Users also have the option to tailor task labels using different criteria, like person, status, date, or timeline.

For instance, selecting the “Person” field allows you to identify who in your team is responsible for each task along the timeline.

Also, you can customize the coloring criteria for tasks and choose to apply the color of any status field or none. If none is selected, tasks will be displayed in gray.

Users even have the option to use a time indicator, which displays as a vertical line in the chart to highlight the current date/time if the time period is set to “Day”.

Additional Gantt View functionalities

Just when you thought it couldn’t get any better, we have even more ways to enhance your Gantt View experience.

For instance, you can drag and drop items by moving them along the timeline to adjust schedules.

There is also the “Autofit” button, which adjusts the timelines to fit into a single view, and the “Now” button, which shrinks the timeline down to the current day.

Users also have the option to “zoom in and out” in the timeline for a more detailed look at tasks. Tasks can be filtered, sorted, exported as well, and you can even quickly look them up using the search bar.

Now you have a new, user-friendly tool for tackling various projects — a useful visual representation of your tasks that’s fully customizable and great for better planning and progress tracking!

FAQ

How can I adjust the timeline or date range displayed in the Gantt chart to focus on specific periods?

You can adjust them by using zoom or scroll features, which allow you to focus on specific periods, such as weeks, months, or quarters

Can I customize the Gantt chart to show specific task details?

Yes, you can customize it to show specific task details by selecting which columns you want to see displayed, including task names, start and end dates, durations, and other information.

Can I export or print the Gantt chart for offline use or sharing with stakeholders who may not have access to Plaky?

Yes, you can export the Gantt chart as a CSV file, allowing stakeholders to import it into other project management platforms, or as an Excel file for easy offline sharing and analysis.