New in Q3 2025: Recurring Invoices, Balance Validity Periods, and Other Improvements

Apart from managing time off policies, Clockify Q3 updates include multiple improvements in the invoicing management process too.

Let’s go through the updates in more detail.

Balance validity dates

Managing time off policies now offers the option to set up expiration dates for every time off policy created.

By default, all time off policies are set without an expiration date. But you can choose to set start and end dates to define a balance validity period.

You can set validity dates when you’re creating new policies, or you can set them up when editing existing policies.

Managing users’ balance

You can add a specific validity period (start and end date) to any user’s balance so that the user will only be able to make time off requests during a specific time period.

Once that time period ends, the balance will expire and be automatically removed.

To do that, go to the Balance tab, filter out the specific policy, and select the user whose balance you want to update.

Learn more: Manage individual user balance

Recurring invoices

Clockify now allows you to mark invoices as recurring when creating them, so you can make the whole process more efficient, making sure no billing cycle is missed.

This way, you can avoid manually creating the same invoices for the same clients for different time periods.

Recurring periods can be customized or set as weekly, bi-weekly, or monthly.

When you create an invoice, enable the recurring option and customize the recurring period.

Invoices with active recurring settings will have a circling arrows icon next to them.

The next invoice will then import items based on the initially set invoice — just for the customized time interval.

Learn more: Set up recurring invoices

Send an invoice to multiple addresses

Besides sending your invoices to the main client’s contact email address (e.g., owner, CEO), now you can add additional email addresses to ensure your invoices reach the right people — finance, accounting, or administrative teams.

You can define these additional email addresses when adding a client to Clockify.

Or, you can add email addresses when you’re sending out the invoice or invoice reminders.

If you’ve set additional email addresses on the Clients page, you will be able to edit or remove those emails when sending out the invoice. In case you edit or delete emails there, that change will also be reflected on the Client profile.

The maximum number of additional emails is 3.

Learn more: Send invoices to multiple emails

Reminders for past due invoices

Clockify now allows you to get notified about overdue invoices and prevent missed or delayed payments.

This way, you can reduce manual follow-ups and manual checking of overdue payments, improving financial transparency within your team and with clients.

Notifications are received via email and within the app as well. With overdue invoice reminders:

• You will receive email notifications listing all overdue invoices for the day.
• You will receive separate in-app notifications for each overdue invoice.
• A new setting will allow you to enable or disable past-due invoice reminders.
• You can configure who receives notifications (admins, invoice managers, or specific individuals).

This feature will help you stay on top of issuing outstanding invoices and facilitate timely payments.

Learn more: Past due invoice reminders

Bulk submit/approve/reject timesheets

Finally, Clockify now allows you to do a bulk submission of unsubmitted timesheets for multiple people at once.

To bulk submit timesheets for others:

1. Go to the Approval page and choose the Unsubmitted tab.
2. Check the boxes next to the timesheets you’d like to submit.
3. Check the box at the top of the column to select all timesheets in that submission period and confirm the action.

Bulk approve and bulk reject features work similarly. If you go to the Approvals page and choose the Pending tab, you will see all submitted timesheets.

To perform bulk action:

1. Check the boxes next to the timesheets you want to approve/reject.
2. Click the Approve/Reject button.
3. Confirm the action for approval, or add a note for rejection, and reject timesheets.

When selecting timesheets to process, you can choose multiple ones across different submission periods.

You can also now see rejected approval requests in the Approvals page in the Archive tab.

When checking rejected timesheets, you will get a detailed overview, including the following information:

• User name and submission period,
• Date and time of submission,
• Timesheet details (time entries, expenses), and
• Rejection comment explaining why the timesheet wasn’t approved.

Learn more: Bulk approve/reject timesheets