New in Q3 for Clockify: Multiple Timesheet Templates, Task Expenses, and More

Clockify’s latest features enhance time-tracking efficiency, improve financial accuracy, and simplify team management, making it easier to handle projects and resources effectively.

Let’s go through the updates in more detail.

Multiple timesheet templates

Timesheets in Clockify allow you to fill in your weekly work activities in total, however you decide to categorize your time. With timesheet templates, you can save a typical work week and apply it to your next timesheet.

Now, Clockify allows you to apply multiple timesheet templates to your current week and quickly populate timesheets before submitting them for approval.

→ Key benefits

Faster time logging

Instead of manually entering time for each task or project every week, you can quickly populate your timesheet using pre-defined templates. This reduces the time spent on administrative tasks, allowing you to focus more on productive or creative work.

Consistency

With templates, important tasks and projects are logged each week consistently, reducing errors and discrepancies in time tracking.

Adaptability

Some weeks might require different time allocation on the same projects. With multiple templates, you can easily adjust your timesheet to match your current workload or shift priorities without extensive rework.

Minimized errors

Repeated manual entry increases the likelihood of mistakes. Templates reduce this risk by ensuring that the basic structure of your timesheet is correct every time.

Alignment with reporting needs

If your organization requires specific time tracking for reporting or billing purposes, timesheet templates help you meet these requirements consistently.

Streamlined approval

Having well-structured timesheets means less back-and-forth with managers or clients during the approval process. Timesheets are more likely to be complete and accurate when you use templates, reducing the need for revisions.

How to apply multiple templates

Creating a template is easy. Once you fill in projects and tasks you have been working on, mark the option to save the timesheet as a template.

You will have the option to also save the recorded time associated with your projects, or save only the recorded projects.

To apply timesheet templates, choose them from the list and click Apply. Once applied, the status of the entry changes to Applied.

If entries in the template overlap with existing entries in the timesheet, users can specify how to handle these conflicts:

• Replace — Switch out the existing time entries with those from the template.
• Skip — Ignore cells where time entries already exist.
• Add — Incorporate time entries from the template with the existing ones.

After successfully applying a template, a shading animation will highlight the outline of all updated cells. This helps you easily identify the cells that have been added or updated in the currently active timesheet.

Learn more: Create templates

Task expenses

Clockify now allows you to be even more granular about tracking expenses by tying them to specific tasks.

→ Key benefits

Expense tracking has always been a great part of efficient project management. The more details we can log, the better position we will be in to fully analyze costs and draw conclusions about profitability.

Here is why logging task-related expenses is useful:

Accurate cost tracking

Associating expenses with specific tasks helps with tracking the exact costs associated with each part of a project. This allows for more precise budget monitoring, ensuring that you stay within financial constraints.

Task-level budgeting

By linking expenses to tasks, you can compare the budget allocated for each task with the actual expenses, allowing for better control and adjustment of resources.

Detailed financial insights

When expenses are tied to specific tasks, it’s easier to analyze which parts of a project are more costly and whether they contribute proportionally to the overall value of the project. This can help identify areas where cost savings could be made.

Detailed reports

You can generate reports with task expense breakdowns to see where the majority of expenses are going. This level of detail is invaluable for financial analysis and decision making.

Strategic planning

Understanding task-level expenses helps with planning future projects by identifying which tasks tend to go over budget and may require either additional resources or more efficient management.

Improved transparency and trust

Being able to show clients or stakeholders how expenses relate to specific project tasks enhances transparency and fosters better communication about project progress and cost management.

How to record task expenses

To record a specific expense on a task, you have to make sure the project with that task is set up and that the expense category has been created.

Then you will be able to choose a specific task as you record the expense, the usual way — choosing the date and the amount, attaching a receipt, and marking the expense as billable or non-billable.

If the expense is marked as billable, that will be reflected in the project budget as well. Clockify will list all project tasks with an overview of expenses related to each task.

Learn more: Track expenses

Attendance report updates

The attendance report has visual changes, but still shows the same information.

The Overtime column now shows only the number of hours worked above the capacity.

For members who have worked less than their working capacity, the Attendance Report will show an exclamation icon.

Also, the Work column now includes a warning symbol for users who worked less than their capacity, with a hover message showing how many hours are left to work.

Search by Group

Rather than adding people one by one to a project, you can create a group and assign it to a project at once.

Within the Team page, you can manage users and search for them by name or email. And now, you can do the same with Groups.

Using the new search bar in the Groups tab, you can enter the group name or team member and jump right into editing or adding new members.

Global "Week start" setting

Finally, Owners or Admins can now set the week start day on the workspace level for all workspace members, instead of each person setting it individually.

Thanks to this update, each person also receives their weekly tracked time report on the same day.