They\u2019re likely constantly occurring among teams who have yet<\/em> to learn how to properly communicate and collaborate.<\/p>\n\n\n\n Improving team communication<\/a> and collaboration is vital if you want everyone to focus on the same goals \u2014 and actually achieve them.<\/p>\n\n\n\n Essentially, by enhancing the way your team communicates and works together, they should be able to:<\/p>\n\n\n\n And yes, this is entirely possible to achieve with specialized business tools \u2014 even when most of your team is working remotely, and you don\u2019t have the advantage of in-office meetings. <\/p>\n\n\n\n As Eric Davison<\/a>, Agile Coach and Co-Founder of Anorak Software LLC, explains, team chat apps make it easier for remote teams to stay in touch:<\/p>\n\n\n\n \u201cOur company is fully remote, so the chat functionality and the ability to meet face to face to work collaboratively is invaluable. It is also nice because I can set time aside to focus with do-not-disturb settings, which helps me concentrate and move work to completion.\u201d<\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n All-in-1 team communication apps are meant to align your team around shared goals and keep everyone in the loop, no matter where they work from. At the same time, they ensure all business communication remains confidential and secure against various online threats.<\/p>\n\n\n\n Unsurprisingly, team chat apps also make emails obsolete. <\/p>\n\n\n\n Yes, emails are often a first choice for keeping a record of conversations for future use \u2014 and it\u2019s a fact that we\u2019re all so used to them. <\/p>\n\n\n\n But gone are the days when email was the only means of business communication<\/a>. Now, your preferred team chat app can save your messages for quick reference whenever necessary and ensure you don\u2019t lose precious data.<\/p>\n\n\n Level up team communication with Pumble<\/p>\n \n Send messages, post updates on channels, and organize video calls to quickly and easily coordinate your team.<\/p>\n \n Enhancing productivity comes with several perks, one of which is meeting your long-term business goals<\/a> \u2014 whether they\u2019re tied to growth or larger profits (or both).<\/p>\n\n\n\n With increased productivity, especially when dealing with smaller tasks, you can also make more time for high-priority activities. Plus, with higher productivity, there\u2019s a greater chance of optimal resource utilization \u2014 something many companies struggle with.<\/p>\n\n\n\n But how do you go about increasing productivity? By tracking how well you spend your time, of course.<\/p>\n\n\n\n The CEO and Managing Director of Streamer Marketing, Kevin Scolaro<\/a>, first started tracking time for work to make sure he\u2019s allocating his time effectively. <\/em>And the benefits were quickly evident:<\/p>\n\n\n\n \u201cTime tracking has helped me grow as a business owner and become better at my job by allocating the right amount of time daily to the essential tasks that move the needle forward and progress my business.\u201d<\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n Owner of Dogwood Solutions, Liz Sweeney, also noticed how honest time tracking makes her more efficient at time management:<\/p>\n\n\n\n \u201cThese days, I run my own agency, and time tracking is especially important in terms of tracking the time spent on client work, and discovering whether we’re spending too much time on non-revenue generating busy work. I’ve found that people who track as they go along \u2014 honest tracking \u2014 make better use of their time. For me, that increases when I review how I spent my time on a daily and weekly basis.\u201d<\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n How many times have you had to stop what you\u2019re doing to finish a task you somehow forgot about? And how stressful was that really?<\/p>\n\n\n\n While time tracking can make you more efficient overall, you still need a proper system to categorize and prioritize your everyday tasks so that you don\u2019t miss anything.<\/p>\n\n\n\n That\u2019s precisely where task management software<\/a> comes in. <\/p>\n\n\n\n With a functional to-do list by your side, you don\u2019t have to keep remembering the stuff you have to do and worry about forgetting something important. Task management tools basically do all the thinking for you, showing you exactly what you should be working on \u2014 and what you shouldn\u2019t waste your time on.<\/p>\n\n\n\n Time Management and Productivity Coach, Alexis Haselberger<\/a>, maintains that task and project management software are essential to staying productive. She even estimates that task management software saves her between 5 and 10 hours a week:<\/p>\n\n\n\n \u201cTask management apps allow me to easily track everything I have to do, all without using my memory, so nothing ever falls through the cracks and is easily shareable with others.\u201d<\/em><\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n With quality task and project management software, you can also increase transparency among your team. This way, everyone will know what they\u2019re in charge of and where the project stands.<\/p>\n\n\n\n Better yet, these tools should also help your team perform their tasks efficiently \u2014 even when working in totally different parts of the world.<\/p>\n\n\n \n Manage projects like a pro<\/p>\n \n Assign tasks, set deadlines, track progress, and keep collaboration focused with comments and file sharing \u2014 all in Plaky.<\/p>\n \n With a drop in productivity and poor team communication comes the inevitable \u2014 mistakes. And whether it\u2019s making a bad time estimate for your project<\/a>, or accidentally undercharging your clients, mistakes like these could spell trouble for your business.<\/p>\n\n\n\n Handling accurate data brings more benefits than you might realize. A higher level of data accuracy can, among other things, help you:<\/p>\n\n\n\n Unfortunately, humans are prone to making mistakes. So, relying on time and billing software<\/a> is, frankly, the only solution for a growing business.<\/p>\n\n\n The Founder and CEO of Better Together, Catharine Montgomery<\/a>, first started using time tracking \u201cto keep our billing accurate and to ensure we weren\u2019t overextending our resources on retainer projects.\u201d<\/em><\/p>\n\n\n\n She highlights how time tracking allows for correct billing:<\/p>\n\n\n\n \u201cThe visibility it provided was a game changer. Time tracking allowed us to see which projects were consuming too much time and which were completed efficiently. This insight helped us adjust our workflows and resources, which led to more accurate billing and improved profitability.\u201d<\/em><\/em><\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n If you haven\u2019t heard about it already \u2014 using consumer-grade apps for business is a recipe for a disaster.<\/p>\n\n\n\n Plenty of security risks are associated with emails and instant messaging apps, including:<\/p>\n\n\n\n Because we usually use these tools for personal stuff, the reality of it all doesn\u2019t seem so scary. But imagine what would happen if your confidential client conversations leaked, or if hackers got to your data?<\/p>\n\n\n\n Among other things, using risky messaging tools and emails could harm your business<\/a>, as they could impact your:<\/p>\n\n\n\n Investing in tools with robust security features is the only solution to these threats. But what should you be looking for when vetting tools anyway?<\/p>\n\n\n\n Well, at the very least, consider whether the tool has any data security guarantees, such as the ISO\/IEC 27001:2013 and the SOC 2 Type II certifications. <\/p>\n\n\n\n Another pro is if the tool is compliant with GDPR, which offers data protection of users in the EU.<\/p>\n\n\n If missed project deadlines and information ambiguity are the bane of your existence \u2014 it\u2019s time you tried your luck with project management software.<\/p>\n\n\n\n Today\u2019s PM tools have been specifically designed for effortless project planning<\/a> and execution. Therefore, they aim to lessen the effects of common project management challenges, including:<\/p>\n\n\n\n Head of People Operations at Gooten, Stevan Perovi\u0107<\/a>, notes that his company is constantly looking for ways to optimize processes. One of the ways they\u2019ve achieved that is by relying on PM tools:<\/p>\n\n\n\n \u201cBy using project and workflow management tools, OKR tracking has become easier, especially when it comes to focusing on items at risk of falling off track. There is also more cross-team collaboration and knowledge sharing, as well as increased transparency into what our teams are currently working on and what they plan to work on next.\u201d<\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n Operations manager at London Office Space, Alex Ugarte<\/a>, also highlights how introducing a project management platform helped align their team\u2019s efforts:<\/p>\n\n\n\n \u201cWith everyone on the same platform, understanding priorities and deadlines helps to synchronize our activities and focus our energies on the most critical tasks. Alignment is crucial when the market moves quickly, and decisions and reprioritization need to be done with precision and confidence.\u201d<\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n Meanwhile, for Molly Beran<\/a>, President & Founder at Projects By Molly, LLC, some of the greatest advantages of unified project tracking systems are the insights they give you into your past projects:<\/p>\n\n\n\n \u201cI think the biggest benefit of using specifically a unified project tracking system is the data that becomes available once you have all projects logged and tracked similarly. Once everyone is using a unified system, now you can start to compare projects against one another. Is one running late and one early? Why might that be occurring? Do all project managers have a balanced workload?\u201d<\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n The right PM tool can provide answers to all these questions and help you improve your workflow \u2014 and thus make way for greater business success.<\/p>\n\n\n\n While remote work provides employees with more flexibility and freedom, it can be a real challenge for employers. They may find it tricky to:<\/p>\n\n\n\n The right software, however, can help you overcome these obstacles to build and manage a winning team.<\/p>\n\n\n\n According to research on team communication platforms<\/a>, media such as emails could impede timely information sharing.<\/p>\n\n\n\n In contrast, team chat apps are uniquely equipped to foster a more communicative culture among employees, no matter where they\u2019re working from, and ensure:<\/p>\n\n\n\n The same research also revealed that these types of tools help increase social engagement. This bodes well for anyone looking to increase morale among their team. After all, a winning team is a happy team \u2014 and happiness must be found in socialization too!<\/p>\n\n\n Modern task management tools also aim to bridge the knowledge gap that occurs between remote teams. This way, they ensure everybody has access to pertinent information \u2014 wherever and whenever \u2014 and can take part in collaborative decision-making.<\/p>\n\n\n\n What\u2019s more, these tools help encourage transparency among internal and external stakeholders and keep data confidential when necessary.<\/p>\n\n\n Another type of tool that could help you build a winning team is resource planning software<\/a>. <\/p>\n\n\n\n This tool essentially lets you effectively distribute key resources, such as people and time. So, among other things, it allows you to: <\/p>\n\n\n\n Streamline operations with CAKE.com<\/p>\n \n Discover the true power of integration. Use Clockify, Pumble, and Plaky together to simplify your workflows and increase efficiency. <\/p>\n \n Anything that makes your staff\u2019s jobs easier increases their overall satisfaction too.<\/p>\n\n\n\n As Perovi\u0107 explains, using business software has led to an improvement in the attitude and overall experience of Gooten\u2019s employees:<\/p>\n\n\n\n \u201cThe feedback that we have gotten from employees is that expectations are being set more clearly, there is less ambiguity in terms of who is responsible for what, and there is increased curiosity into learning how other teams operate.\u201d<\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n In particular, Jessica Munday<\/a>, the Co-Founder and Head of HR at Custom Neon, explains how \u201cthe goal of using a time tracking tool was to increase efficiency, not just for the team, but for myself too \u2014 work smarter, not harder.\u201d<\/em><\/p>\n\n\n\n To that end, time tracking helped her team lean into their independence and foster greater accountability:<\/p>\n\n\n\n \u201cAs it provided our staff with more autonomy to manage their daily schedules, it created accountability. Team members could pause their workday to attend a fitness group, a school event, or pick up their kids. Whilst it created a much better work-life balance, we found that people became more productive.\u201d<\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n What\u2019s more, better employee experience<\/a> plays a major role in contributing to a healthy work environment and essentially shapes how your staff sees your company.<\/p>\n\n\n Clearly, avoiding software and forcing yourself to keep running your business \u201clike in the olden days\u201d won\u2019t get you anywhere. Thus, it\u2019s time to embrace new technologies and digital tools!<\/p>\n\n\n\n Above all, business tools should make your job easier. So, assess your needs and search for the ones that offer excellent value for money \u2014 and are effortless to understand and use.<\/p>\n\n\n\n\n
![\"Eric](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Eric-Davison-Agile-Coach-and-Co-Founder-of-Anorak-Software-LLC.png\")
<\/figure>\n<\/div>\n\n\n\n![\"Team](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Team-communication-in-Pumble.png\")
![\"Browsing](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Browsing-message-history-in-Pumble.png\")
![\"Level](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2025\/12\/banner-pumble.png\")
\n <\/div>\n <\/div>\n <\/div>\n <\/div>\n\n \n\n\n\nBusiness software ensures you make better use of your time<\/h2>\n\n\n\n
![\"Kevin](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Kevin-Scolaro-CEO-and-Managing-Director-of-Streamer-Marketing-1.jpg\")
<\/figure>\n<\/div>\n\n\n\n![\"Liz](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Liz-Sweeney.jpg\")
<\/figure>\n<\/div>\n\n\n\n![\"Auto](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Auto-tracker.jpg\"){kind=tracking}
Business software helps you keep track of your ongoing tasks<\/h2>\n\n\n\n
![\"Alexis](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Alexis-Haselberger-Time-Management-and-Productivity-Coach.png\")
<\/figure>\n<\/div>\n\n\n\n![\"Managing](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Managing-tasks-in-Plaky.png\")
![\"Manage](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2025\/12\/banner-plaky.png\")
\n <\/div>\n <\/div>\n <\/div>\n <\/div>\n\n \n\n\n\nBusiness tools prevent data blunders<\/h2>\n\n\n\n
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![\"Clockify](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Clockify-time-and-billing-software.png\")
![\"Catharine](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Catharine-Montgomery-Founder-and-CEO-of-Better-Together.png\")
<\/figure>\n<\/div>\n\n\n\nBusiness software keeps your information safe and sound<\/h2>\n\n\n\n
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![\"CAKE.com](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/CAKE.com-security-measures.png\")
Business tools make project management a breeze<\/h2>\n\n\n\n
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![\"Stevan](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Stevan-Perovic-Head-of-People-Operations-at-Gooten.png\")
<\/figure>\n<\/div>\n\n\n\n![\"Tracking](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Tracking-current-and-upcoming-tasks-in-Plaky.png\"){kind=tracking}
![\"Alex](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Alex-Ugarte.jpeg\")
<\/figure>\n<\/div>\n\n\n\n![\"Molly](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Molly-Beran.jpeg\")
<\/figure>\n<\/div>\n\n\n\nBusiness software helps you build a winning team<\/h2>\n\n\n\n
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![\"Video](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Video-conferencing-in-Pumble.png\")
![\"Plaky](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Plaky-user-management-and-administration.png\")
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![\"Tracking](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Tracking-employee-time-off-in-Clockify.png\"){kind=tracking}
![\"Streamline](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2025\/12\/banner-productivity-suite.png\")
\n <\/div>\n <\/div>\n <\/div>\n <\/div>\n\n \n\n\n\nBusiness software contributes to greater employee experience<\/h2>\n\n\n\n
<\/figure>\n<\/div>\n\n\n\n![\"Jessica](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Jessica-Munday-Co-Founder-and-Head-of-HR-at-Custom-Neon.png\")
<\/figure>\n<\/div>\n\n\n\n![\"Clockify](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Clockify-scheduling-.jpg\")
![\"Sharing](\"https:\/\/cake.com\/blog\/wp-content\/uploads\/2024\/07\/Sharing-positive-feedback-with-an-employee-in-Pumble.png\")
Hit the success jackpot with CAKE.com\u2019s Productivity Suite<\/h2>\n\n\n\n